Bylaws and Policies

The CLCCA is must abide by the following documents in all it's activities. The following Bylaws and Policies are voted on periodically by the Board of Trustees and filed with the Harris County Clerk's Office.  All of the documents below are the most recent revisions.

Bylaws

Bylaws Updated August 1, 2017

 

Policies

Adopt A Common Area

 

Board of Trustees & Meetings

Monthly Agenda & Packet, Recording Devices, Officer and Trustee Responsibilities, Qualified Trustee, Trustee Binder

 

Committee & Charters 

Committees, Trustees Scheduling Meeting Rooms, Architecture Review Committee Charter, Budget & Finance Committee Charter, Bylaws & Policies Committee Charter, Communications Committee Charter, Community Spirit Award, Elections Committee Charter, Facilities-Park-Recreation Committee Charter, Personnel Committee Charter

 

Communicator Advertising

 

Emergencies

Hurricane Shutdown Checklist, Emergency Procedures

 

Ethics

Confidentiality, Conflict of Interest, Code of Conduct

 

Finance

Investment Policy, Reserve Contingency Funds, Capital Expenditures, Purchasing, Small Project Contracting, Restricted Reserve Fund, Asset Capitalization and Depreciation, CLCCA Credit Cards and Charge Accounts, Check Acceptance and Return, Annual Tax Return, External Audits, Reimbursement for Travel Expense, Reimbursement of Trustees for Deductible Under D&O

 

General Property Owner Association Guidelines

Altering External Appearances of Property, City of Houston Parking Enforcement, Transfer & Refinance Fees and Resale Certificate Fees, Residential Deed Restriction Enforcement Exceptions, Deed Restriction Enforcement Policy, Residential Exterior Maintenance Guidelines, Unattached Structures in Oakbrook, Camino South, and Oakbrook West, Sec. 1, Sec. 2 & Sec. 3, Deed Restriction Variances, Translating Antenna Regulations, Residential Fences which Border Commercial Property, Fencing Guidelines, Resolution regarding Operating a Home Business within the Subdivision, Home Business Policy

 

Commercial Guidelines

General Development Guidelines, Site Elements, Structures, Signage, Landscaping, Lighting, Awnings, Monuments, etc.

 

Legal

Legal Counsel, Inter-Resident Disputes, Texas Business Organization Codes, Recording Meetings, Record Retention Guidelines, Texas Public Information Act (TPIA) Requests, Collection of Money Owed to the Association, Bad Debt, Write-Offs, and Negotiated Reduced Balances, Alternate Payment Schedule for Certain Assessments

 

Personnel

Employee Supervision, Work Orders, and Contract Vendors, Employee Authority, Complaints Regarding Staff, Whistleblower, Employee Compensation Program, Executive Compensation, General Manager Duties & Responsibilities, CLCCA Operating without a General Manager, Drug Abuse, Workplace Anti-Violence Plan, Nepotism

 

Recreation

Recreation Income, Program Participation, Program Refunds, Program Participation Facility Tags, Medallion Plan Pricing, Use of Recreation Facilities and Rental of Rooms and Pools, Parent Observation of Program Instruction, Use of Sports and Ball Fields, Priority Use of CLCCA Athletic Fields

 


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